Poplar Grove Plantation

Vendor application

Up Market Vendors Non-farm crafts Rules & Regulations Vendor application

Application to sell at the 2008 Farmers’ Market at Poplar Grove Plantation

Thank you for your interest in the Farmers’ Market at Poplar Grove. We are now accepting vendor applications for the 2008 season.   April 9 – December 17, each Wednesday from 8:00 AM – 1:00 PM.  

bulletPlease carefully read the Rules & Regulations before filling out this application.  If you are applying for craft vendor status, you must also read the Guidelines for Non-Farm Crafts.
bulletAll returning vendors must submit the completed application and annual fee of $50.00 (non-refundable, payable to Poplar Grove).
bulletAll new Market applicants must submit the completed application and $20.00 application fee (non-refundable, payable to Poplar Grove).  Applications will be accepted throughout the market season, but vendors are encouraged to submit applications early as the market reserves the right to limit entries to avoid repetition.
bulletPlease fill out the application form completely.  Include a self addressed stamped envelope to be notified of acceptance or rejection by mail, otherwise, notifications will be sent by e-mail.  Submit your application to:

        Poplar Grove Farmers’ Market  ▪ 10200 US Hwy 17 ▪ Wilmington , NC 28411

As you would like it to appear on your name tag -

Farm or business name______________________________________________________________________
Name of owner(s ) __________________________________________________________________________
Mailing address ________________________________________________State __________Zip___________
Telephone (daytime) (_______)_________-______________    E-mail__________________________________
Farm address (if different from above) ___________________________________ State ________Zip________

Product Categories: Let us know what you intend to sell at the market.  Please estimate, by category, the percentage of sales each category represents (total to equal 100%).  For each category that applies to your sales circle the general types of products that you intend to sell at market and list individual products as well.  Please be as specific and thorough as possible when listing your individual products to sell.

Category 1: estimated % of sales_______

Raw or minimally processed farm products:

Raw Vegetables & Fruits  Eggs Honey
Herbs  Bedding Plants  Landscape Plants
Cut Flowers Other



Category 2: estimated % of sales_______

Processed foods that require a NCDA ( North Carolina Department of Agriculture) kitchen inspection:  
If ingredients used in the products below are harvested from your farm indicate which ones.  

Baked Goods Jams, Jellies, Preserves     Vinegars
Juices, Coffee, Tea

Category 3: estimated % of sales_______

Products that require more stringent inspections, regulation and usually refrigeration:
Acidified foods like pickles, relishes and tomato products that require the FDA short course certification.

Cheeses and other dairy products Meat & Seafood

Category 4: estimated % of sales_______

Crafts: If you are applying for craft vendor status you must also read the Guidelines for Non-Farm Crafts.  All craft/artisan applications must include 3 photographs showing a presentation of the items to be sold.

Farm Crafts: produced predominately from materials grown or harvested by the craft person.

Non-Farm Crafts: made with products not grown or harvested by the craft person.

How many weeks do you plan to sell at the Farmers’ Market at Poplar Grove?  (The market is open April – December).  Indicate dates and/or Spring, Summer, Fall:____________________________________________

Do you require your vehicle to be at your vendor booth? _______If so, approximate size of your vehicle, plus trailer (if any, include trailer tongue) you will be selling from__________________________________________

Do you require electricity? _____________
 

Vendor Background  Information: We’d like to know a little about you and your business; when and how you got started, other markets and places that you sell these products and anything else you’d like us to know about your products, experiences or plans.  Information that we can use in advertising would be especially helpful.

 _______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________

Please attach written directions or a map to your farm or business.

 I acknowledge that I have been provided a copy of the Farmers’ Market at Poplar Grove Rules & Regulations, and that I will abide by these rules.  I also understand that my participation may be terminated for violation of the Rules & Regulations.  I further agree to allow representatives of the Farmers’ Market at Poplar Grove to visit the premises where the products I intend to sell are produced.

 Hold Harmless Clause and Insurance

All authorized vendors participating in the Farmers’ Market at Poplar Grove shall be individually and severally responsible to Poplar Grove for any loss, bodily or personal injury, deaths and/or property damage that may occur as a result of the vendor’s negligence or that of its servants, agents and employees.  All vendors hereby agree to indemnify and hold Poplar Grove, its employees and associates harmless from any loss, cost, damages and other expenses, including attorneys’ fees, suffered or incurred by Poplar Grove by reason of the vendors’ negligence or that of its servants, agents and employees; provided that the vendors shall not be responsible nor required to indemnify Poplar Grove for negligence of Poplar Grove, its employees or associates.  No insurance is provided by Poplar Grove to participants in the Farmers’ Market.

____________________________________     ___________________________________    ____________
         Print name                                                                   Signature                                Date

 

For Poplar Grove use only

 Application received by___________________________________________   Date_______________________________

 Site visit made by________________________________________________  Date_______________________________

 Notes:

 

      Farmers Market